About KMS
KMS was established in 2009 as a U.S.-based software development & consulting
company with development centers in Vietnam. Over 15 years of operation, we
have been trusted globally for the superlative quality of software services,
products, technology solutions and engineers' expertise.
KMS Technology focuses on custom software development and a wide variety
of consulting services
KMS Healthcare specialises in the healthcare industry, provides a unique
blend of consultative healthcare technology solutions backed by the power
of full lifecycle development support
KMS Solutions serves the Asia Pacific region, bringing the world's
innovative technologies to help organizations achieve their business goals
through world-class digital capabilities and fit-for-purpose solutions
Besides providing services, KMS builds and successfully launches its own
software companies through its internal startup incubator, KMS Labs. The most
notable companies with millions of users worldwide include QASymphony,
Kobiton, Katalon, Grove, and Visily.
KMS is committed to providing tangible contributions and long-lasting impacts
to the communities through leveraging our IT expertise. The company has also
been recognized by prestigious industry awards as a great workplace in
Vietnam, Asia, and the U.S. for many years in a row.
Responsibilities
About the position:
Senior Admin Executive at KMS Technology will oversee the admin services at
KMS Head office as well as play the role of a driven administrative business
partner to KMS entity(s) who provides various administrative support for its
executives, employees, and clients.
In order to evolve the workplace experience and create an environment that
moves KMS forward, the successful candidate for this role needs to demonstrate
strong capabilities in the delivery of high-quality admin services, smooth
cross-functional partnerships, employee-centric initiatives, and practical
solution findings with technology.
Key Responsibilities:
Manage the delivery of high-quality admin services including but not restricted to workplace operations, workplace auditing, Flexiwork (hybrid working model), office setup & development, legal affairs, expat relocating, business domestic/overseas trip arrangements; foreign visitors hosting, and in-house engagement activities.
Act as Administrative Business Partner to KMS business lines to provide dedicated workplace admin services at full scope and be the point of contact for workplace day-to-day operations feedback or matters.
Understand & implement relevant processes and procedures to make sure all assigned tasks are undertaken with high consistency & standards.
Pilot and develop new and innovative ways to improve workplace services experience. Work collaboratively with cross-functional partners, team members, and stakeholders to support the delivery of service excellence, continuously evaluating existing processes and systems to identify areas of improvement.
Serve as the window for employees in sharing their feedback and challenges relating to the workplace in order to address their needs and issues in a timely manner.
Take on occasional stretch assignments, initiatives, projects, and engagement activities (partner with HR) to support on an ad-hoc basis.
Advise Line Manager on planning to ensure the team goals are met.
Other duties as may be requested by the Line Manager.
Qualifications
At least 03 years of working in the Administration field in high-tech and/or international/multinational working environments. Experienced in managing small-scale projects from pre-planning to execution is preferred.
Demonstrated ability to work independently and as part of a team to achieve group goals.
Demonstrated strong organizational skills, including time management and the ability to prioritize and manage a range of tasks proactively.
Demonstrated good logical thinking and problem-solving skills.
Demonstrated mindset and experience in consistently enhancing, innovating, and bringing new ideas to the table – both strategic and areas of execution.
High availability for urgent 24/7 requests and the ability to work with people in different time zones.
Well-developed interpersonal skills, including negotiation, liaison, and excellent communication with all levels across the organization in both written and oral in English and Vietnamese.
Technologically savvy with the ability to quickly accommodate new applications and tools
High-level technical computer skills with Google Suite and/or MS Office Suite. Experienced with Mailchimp and/or Canva is preferred.
Experience in organizing engagement activities for employees is a plus.
Can-do attitude with a strong customer service mindset.
Possess high integrity and strong business ethics
Willing to learn and self-development
Bachelor's Degree in Economics, Business Administration or equivalent qualification is preferred
Benefits and Perks
Perks You'll Enjoy
Working in one of the Best Places to Work in Vietnam
Building large-scale & global software products
Working & growing with Passionate & Talented Team
Attractive Salary and Benefits
Flexible working time
Various training on hot-trend technologies, best practices and soft skills
Fitness & sport activities: football, tennis, table-tennis, badminton,
yoga, swimming…
Joining community development activities: 1% Pledge, charity every
quarter, blood donation, public seminars, career orientation talks,…
Free in-house entertainment facilities (foosball, ping pong, gym…),
coffee, and snack (instant noodles, cookies, candies…)
And much more, join us and let yourself explore other fantastic things!
